Employee Privacy Notice
This notice must be shown to an employee BEFORE their first clock-in, not buried in settings. Location is recorded at the moment you clock in; notice after the fact is not notice.
Who holds your data
Your employer — the restaurant that gave you this account — decides what is collected and why. They are the controller. Madar supplies the software and stores the data on their behalf; we do not decide how it is used, and we do not use it for our own purposes.
Questions about your own data go to your employer first. If they instruct us, we act.
What is recorded
When you clock in and out
| Data | Detail |
|---|---|
| Time of clock-in and clock-out | exact timestamp |
| GPS location | latitude and longitude at the moment you clock in and out |
| Distance from the branch | metres between you and the branch location |
| Method | how the punch was made (app, manual, corrected) |
Be clear about what this means: your position is recorded at two moments each shift. You are not tracked continuously, your location is not recorded between punches, and the app does not follow you when you are off shift or when it is closed.
Location checking is a setting your employer chooses to switch on. Where it is off, no coordinates are stored.
Your employment record
Employee code, job title, department, hire date and (if applicable) termination date, employment status, national ID number, photo, emergency contact name and phone, and free-text notes entered by your manager.
Pay and time
Base salary, payslips, bonuses, deductions (including automatic lateness or absence deductions), salary advances, leave balances and leave requests, schedules and shift assignments, worked minutes, lateness, early leave and overtime, and any documents your employer uploads to your file.
Requests and corrections
Requests you submit — leave, advances, punch corrections — including their text and outcome.
Why
To operate the schedule, record attendance, calculate pay, administer leave, and meet your employer's legal record-keeping duties.
Automatic deductions — you can challenge them
Lateness and absence can produce automatic deductions calculated by the system from your punches. These follow rules your employer configures.
If a punch is wrong — a phone with no signal, a GPS reading that drifted, a shift you worked but could not clock into — submit a correction request in the app. A manager can waive a deduction or correct the punch. A deduction should never stand purely because a computer produced it, and no automated decision here is final without a human being able to review it.
Who sees it
- Your managers and HR staff at your employer, according to their permissions.
- Madar staff only where needed for support and maintenance, under confidentiality.
- We do not sell it, and we do not give it to advertisers.
How long
Kept while you are employed, then retained for the period your employer must keep employment and payroll records under Egyptian law. See the retention schedule at Data Retention Schedule.
Your rights
Subject to Egyptian data protection law you may ask to see your data, correct it, or object to how it is handled. Contact your employer; we will support them in responding.
Where the law requires a lawful basis other than consent for workplace monitoring — because consent given to an employer is rarely freely given — your employer is responsible for establishing it.
Contact
Your employer's HR contact, or privacy@madar-pos.cloud for questions about the software.